Important Information
Music City offers multiple hotel booking options to accommodate various club administrative structures. As a “STAY & PLAY” event, acceptance into the tournament requires that teams maintain a confirmed hotel reservation within our event housing block, as well as register and pay the entry fee. Minimum room nights apply.
If you believe you are a local club, please contact info@musiccityvb.com to confirm. Do not assume you are considered a local team.
Click here for Stay & Play FAQS.
Requirements:
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Teams must register and pay for the event before gaining access to hotel rooms.
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ALL teams must have a minimum of 15 room nights. (5 rooms for 3 nights or 3 rooms for 5 nights)
Team Booking Options
Loyalty Program:
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Each club must apply for a minimum of 5 (Five) teams.
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Each team must book a minimum of 36 room-nights (12 rooms x 3 nights).
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Each team must have a separate contract.
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You may NOT combine multiple teams to meet the minimum room-night requirement.
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Each team must agree to utilize 90% of the contracted room-nights.
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Clubs can apply to the Loyalty program once registered and paid for entry into MCVC
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In order to be eligible for loyalty, teams must enter and pay before the deadline listed below. PLEASE NOTE: Checks will not be accepted. Payments via credit card and ACH can be made on SportWrench
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Clubs will receive a payment confirmation email with the link to the Loyalty Application.
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Loyalty Applications will open Sept. 30 at 10am CDT
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Loyalty Applications will close Oct. 1st at 12pm CDT
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PLEASE NOTE: Checks will not be accepted. Payments via credit card and ACH can be made on SportWrench
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See Loyalty Program Limitations below
**DO NOT REGISTER FOR LOYALTY UNLESS YOU ARE 100% SURE YOU CAN UPHOLD THE REQUIREMENTS. THERE WILL BE NO EXCEPTIONS.
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Team registration for event entry opens
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Registration for loyalty applications opens
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Must have entered and paid the event to sign up
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Sept 30, 10am CDT
Sept. 30, 10am CDT
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Registration for loyalty applications closes
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Must have entered and paid the event to sign up
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Oct. 1, 12pm CDT
Oct. 1, 12pm CDT
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Rooming list deadline
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All unassigned rooms will be returned back to THS inventory
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Nov. 20, 12pm CDT
Oct. 1, 12pm CDT
General Reservation Program:
General Hotel Reservations open on October 10th, 2024 at 10am CDT
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Individual and group-based booking options are provided
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Teams must be registered and paid before a reservation can be made.
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Each reservation must be associated with a team and as such, any cancellation may effect the acceptance status of that team.
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Reservations made at multiple hotel properties and under multiple names, can apply towards the program
Each team is required to have 5 rooms (15 room nights) or more associated with their entry at all times.
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There is a maximum limit of 13 rooms per team.
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Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.
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Group rooming lists are due 30 days out from the event
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Cancellations can be processed online.
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Some hotels in the downtown area may have a 3 night minimum
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Making a reservation DOES NOT automatically guarantee entry into the tournament. Check SportWrench to confirm acceptance.
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Team registration for event entry opens
Sept 30, 10am CDT
Sept. 30, 10am CDT
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Housing for General Reservations Opens
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Must be entered and paid in the event in order to access
Oct. 10, 12pm CDT
Oct. 10, 10am CDT
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Rooming list deadline
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All unassigned rooms will be returned back to THS inventory
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Nov. 20, 11am CDT
Oct. 1, 11am CDT
Loyalty Policies & Limitations
Policies:
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Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.
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Rooming lists are due by: November 20th, 2024 by 11am CDT
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Cancellations of Team blocks will not be allowed, penalties apply
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Rooms may be used by anyone affiliated with the team: players, coaches, parents or friends.
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If your team is not accepted into the event, your Loyalty reservation will be cancelled with no penalty.
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Non-Loyalty teams cannot use open rooms on a Loyalty contract in order to comply with the Stay & Play policy for entry acceptance
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Multiple hotels may be required to accommodate large groups of 7 teams or more depending on your room needs. THS will assist you with the best booking options we have available.
Limitations:
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Not all applicants may not be able to contract rooms within walking distance based on the consumption of hotel rooms within the defined area and the number of applicants requesting space. THS will contact you to assist in booking the next best options:
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You may be able to take advantage of a hotels comp policy at a different hotel.
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You will still book before all General Reservation applicants.
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Separating your teams into different hotels may help.
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Hotel List
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MCVC2025 Hotel List is not up to date
Questions
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For all hotel questions regarding your reservations, please contact THS directly at (888) 536-8326.