ONLINE TEAM CHECK-IN INSTRUCTIONS

• Login

• Click on “My Club”

• Click on the “Athletes” tab

• Click on the blue button that says “Import”

• Click the “Start Import” button at the bottom

• Please be patient, it can take a while especially with large clubs

  • PLEASE NOTE: SportsEngine does not share the API needed to transfer over teams that are previously built in their system. Once athletes and staff are imported, you will have to build your rosters in SportWrench for each team.​

​​

Creating Rosters:

• Adding Players to Roster

  • Go to the "Athletes" tab

  • Sort your athletes by age by clicking the "age column"

  • Select all athletes you want affiliated to your team

  • Click the green "Add to Team"  button in the righthand corner

  • Select the team you want to assign your players to from the drop-down menu

  • Repeat for all athletes

• Assigning Jersey Numbers to Players

  • Go to the “Athletes” tab

  • Under the “Uni”  column, assign the players jersey number in the field

  • Assigning Positions to Players

  • Go to the “Athletes” tab

  • Under the “Pos” column, click on N/A and select a position from the drop-down menu

• Adding Coaches to Roster

  • Go to the "Staff" tab

  • Select all coaches you want affiliated to your team

  • Click the green "Add to Team" button in the righthand corner

  • Select the team you want to assign your coaches to from the drop-down menu

  • Once assigned to a team

  • Click the coaches name in your  “Staff” tab

  • Click the “Teams” tab

  • Set their title for a team by clicking the drop-down menu under the "Title" tab

  • Repeat for all coaches

• Adding Coaches as Primary

  • Go to the "Staff" tab

  • Select the coach you want to make Primary for a team

  • Click the "teams" tab

  • Check the box under the "Primary" column

  • Please Note: You can only have 3 coaches listed as primary for each roster

• Adding Coaches to Multiple Rosters

  • Go to your "Staff" tab

  • Click the coach's name that you want to add to another team

  • Click the blue "teams" tab 

  • Click the "add to team" button 

  • Select your team

  • Set their title for the new team by clicking the drop-down menu under the "Title" tab

  • Click close

• Adding Coaches Cell Phone Numbers

  • Go to your “Staff”  tab

  • Click on a coach’s name

  • Add cell phone number in the field titled “Mobile Number”

  • This is the only number needed

  • These do not pull through during your SportsEngine Import

  • Coaches must have a unique cell # in order to receive their QR Code for entry

• Adding Coaches Email Addresses

  • Go to your “Staff” tab

  • Click on a coach’s name

  • Add email address in the field titled “Email”

  • These do not pull through during your SportsEngine Import

  • Coaches must have a unique email in order to receive their QR Code for entry

• Adding Junior Coaches

  • Junior coaches can only be added to a roster by contacting info@musiccityvb.com with the following information:

    • team name

    • coach's first and last name

    • junior coaches email & cell

  • Junior coaches WILL count as one of your primary staff members

• If email and cell number are not provided, the head coach of the team with the Jr. Coach will receive an email from info@musiccityvb.com or info@sportwrench.com with the Jr. Coach's QR Code for entry the night before the event starts.